Asset Africa: Financial Management Systems, Budgeting and Financial Reporting

24 -28 July 2023
Heron Portico Hotel, Nairobi, Kenya

Workshop Title: Financial Management Systems, Budgeting and Financial Reporting
Venue: Heron Portico Hotel, Nairobi, Kenya
Duration: 1 Week
Date:  24th -28th July 2023
Course Fee: USD 495 (Covers Ten o’clock tea/snacks, buffet lunches, water, writing materials, four o’clock tea/snacks. Participants make own travel and accommodation arrangements. Group discounts)
Registration closes on 17. 07

Participants: Executive Directors, Grant Coordinators/Managers/ Officers, Project Coordinators/Managers/Officers, University and College Administrators, HR & Admin staff

Since this is a critical and core course, organizations would optimize training outcomes by having participants from Program, Finance and HR/Admin.

Introduction                                                                              
Donors and development partners get their funds from taxpayers and subsequently will wish to report back how effectively the money was managed, used and the eventual results. Civil societies and NGOs are required to be at the first level of conformity in proper financial management and reporting to remain in good relationship with the funders and development partners.

Sound budget performance and project financial management is a critical prerequisite for successful project delivery, enhanced prospects of timely completion within the planned project budget and within the scope of deliverables.

This critical training will promptly provide essential information needed by those who manage, implement and supervise projects to the full satisfaction of the donor community that their donation and funds have been used efficiently and for the purposes intended; and with a deterrent to fraud and corruption, since it provides internal controls and the ability to quickly identify unusual occurrences and deviations.

The purpose of this training is for participants to acquire the competencies needed for setting-up the various components of an integrated project financial management system with corresponding modules/procedures for planning and budgeting, accounting, financial reporting, internal control, auditing, procurement and disbursements, participants will be able to position themselves as qualified, certified and credible project financial managers.

Training objectives

  • To clearly understand the fundamental financial concepts in financial project management and their proper uses.
  • Facilitate participants interpret data on financial project reports and how these reports impact each other.
  • Mobilize prompt understanding to participants on how budgets and estimates are used to plan and control costs.
  • Engage all participants to benefit in determining how reconciliations, forecasting and tracking project expenses is an indicator of project success.
  • Learn the best practices in planning scheduling and coordination in financial management and reporting
  • Understand the various stages of planning, budgeting and implementing a project
  • Take up critical WBS and budgeting process as controls for budget performance
  • Effectively understand financial risks, predict and prevent problems during a project together with financial risk management strategies
  • Review, revise and update financial models, internal controls and procurement protocols  
  • Anticipate revised outcomes and report them to management
  • Generate financial report, do reconciliations and compare budget performance

Key competencies that participants will acquire by the end of the training

  • Project financial reconciliations
  • Strategic internal control approaches
  • Planning and monitoring etiquettes and practices in financial management
  • Financial risk register management
  • Effective procurement and disbursement
  • Donor financial reporting

Main topics

  • Boundaries, implications and standards of project financial management
  • Operating the project financial system: managing stakeholders, collect and use of financial data, manage budget changes, fiduciary risks and financial controls
  • Financial decision-making practices
  • Internal controls, internal auditing and external auditing
  • Procurement, disbursement and asset management
  • Professional project plan management
  • Financial Risk and risk management strategies
  • Value for money in donor finance management
  • Budgeting, planning & accounting for project resources
  • Using of soft skills and knowledge to understand and manage project-related financial challenges, unforeseen situations and problems for proper budget performance
  • Adopt a lifelong learning paradigm to budget financial management and performance
  • Guiding project financial principles
  • Organizational effectiveness and systems leadership as a tool for budget performance
  • Organizational performance metrics and performance measurement necessities
  • Importance of WBS in budget performance management and reporting
  • Understanding the legal, operational and financial implications of project financing/funding agreement(s) on project implementation operations and on financial reporting
  • How to write and present a professional financial report

Training Methodology
Dynamic, creative, participant centered, practical, interactive, interesting adult learning methodologies and diverse media are applied to lift the participants to high levels of proficiency. After-training, follow-up and remedial coaching will be offered to interested participants on request for free.

About the Organizations 

Asset Africa -AAI- specializes in the research, design and delivery of high quality and affordable training programs for development workers worldwide. Over the years, AAI has provided consultancies and training to such reputable organizations as; ADRA, National University of Nigeria(NOUN), Catholic University in Mozambique, Ministry of Finance and Planning, South Sudan ,Makerere University, Uganda, Act for Peace, World Relief International, Mzumbe University, Tanzania, Caritas Malawi, Christian Care Zimbabwe, FCA-Kenya, Ministry of Mining-South Sudan, Addis Ababa University-Ethiopia, FHI360-Burundi, Gain-Pakistan, MOI University-Kenya, The Development Fund-Ethiopia/Somalia, eHealth-Nigeria, SolidarMed Zimbabwe, JRS-Thailand, SEND Sierra Leone, CABTAL Cameroon, FH Association Rwanda, Abilis Foundation, Manuel Ungo Foundation-El Salvador, IHRD-Guinea, WWF-Tanzania, NCA-Zambia, Islamic Relief-Somalia, CBM, DON BOSCO-Kenya/Tanzania, Solidaridad Network among others.

For more information contact:
Lillian Ateng’
Training Coordinator
Phone: +254 -722 469454/720 986965
Email: info@assetafrica.co.ke | assetsafrika2@gmail.com